We are looking for an assistant for a 34.5-hour per week position to complete our team. This is a permanent position.

SPECIFIC QUALIFICATIONS
• DEP or DEC in administration, office administration, or secretarial studies;
• Excellent command of French (written and spoken);
• Good knowledge of English (written and spoken);
• Good knowledge of Microsoft Office 365;
• Experience in the legal field (an asset);
• Knowledge of Juris Concept Web software (an asset). The main duties related to this position are as follows:

MAIN RESPONSIBILITIES

Administrative Support
• Assist lawyers in the daily management of their files, including preparing legal documents, managing calendars, corresponding with clients and courts, and maintaining up-to-date files;
• Draft, transcribe, edit, revise, and amend letters, procedures, reports, and any other dictated or handwritten documents;
• Prepare notebooks and binders for lawyers;
• Follow up on document delivery with bailiffs and couriers;
• Answer client calls, take messages, forward calls, and follow up with certain clients and other service providers;
• Track deadlines and files;
• Perform various administrative tasks, including opening and closing files and conducting research conflicts of interest, filing, etc.

Document Management
• Organize and maintain physical and electronic files accurately and confidentially, ensuring compliance with the firm's document management standards.

Hearing Coordination
• Plan and coordinate hearings, meetings, and conferences, ensuring the availability of necessary resources and communicating effectively with clients and external stakeholders.

Billing Support
• Collaborate with the Assistant Administrative Director on invoice preparation, tracking billable hours, and managing client accounts, ensuring compliance with deadlines and accounting requirements.

REQUIRED QUALIFICATIONS AND SKILLS
• Attention to detail;
• Proactive and resourceful;
• Professional and discreet;
• Ability to manage priorities Multiple skills;
• Versatility;
• Autonomy and resourcefulness;
• Sound judgment;
• Excellent organizational skills;
• Ability to work in a team;
• Open-minded and a positive leader;
• Critical thinking and problem-solving skills.

BENEFITS
• Competitive salary based on experience;
• Life insurance;
• Short- and long-term disability insurance;
• Dental allowance;
• Vision care allowance;
• Wellness program allowance;
• On-site gym;
• Company events;
• Several special holidays offered throughout the year;
• Time bank;
• Employer contribution to a Registered Retirement Savings Plan (RRSP);
• Free parking;
• Young and dynamic work environment and a dedicated team;
• Office accessible by public transport;